Processing of (personal) data by the entity in charge of the online application process

General information
This data privacy statement refers exclusively to data collected as part of the online application process. It informs you about how we handle the personal data we receive in connection with your application.

The controller
The controller under data protection law is:
Arivo GmbH
Am Innovationspark 10, 8020 Graz, Austria
Phone: +43 316 375 018
E-mail: info@arivo.co
Commercial register number: FN 607088b
Registration court: Regional Court for Civil Matters Graz (Landesgericht für ZRS Graz)
Contact for data protection requests: Ines Schnur, Arivo GmbH, Am Innovationspark 10, 8020 Graz, phone: +43 316 375 018 11, e-mail: datenschutz@arivo.co 

Personal data collected as part of the application process
Personal data means any information concerning the personal or material circumstances of an identified or identifiable individual. This includes, for example, your name, address, telephone number and date of birth, but also data relating to your career by reference to which a specific individual can be identified with reasonable effort. Information which cannot be (in)directly associated with your identity is not personal data.

Fundamentals and purposes of processing
If you apply to us electronically, i.e. via e-mail or using our online form, we collect and process your personal data for the purpose of executing the application process and preparing a possible employment relationship. The legal basis is Art. 6 (1) (b) GDPR (pre-contractual measures) and, where applicable, Art. 6 (1) (f) GDPR. Our legitimate interest lies in the efficient organisation and execution of our application process.
By submitting an application via our recruitment website, you express your interest in working with us. In this context, you transmit personal data, which we use and store exclusively for the purpose of your application process.
In particular, the following data is collected:
- Name (first and last name)
- E-mail address
- Phone number
- LinkedIn profile (optional)
- Channel through which you found us
Furthermore, you can choose to upload documents such as a cover letter, your CV and reference letters. These may contain additional personal data such as your date of birth or address.
Only authorised HR staff and the managers and employees involved in the application process have access to your data.
As a rule, your data is stored exclusively for the purpose of filling the vacancy for which you have applied.
Your data will be stored for a period of 6 months after the application process has been concluded. This is done to fulfil legal requirements and/or to defend ourselves against any claims arising from legal provisions, in particular under the Austrian Equal Treatment Act. After this period, your data will be deleted or anonymised. In case of anonymisation, the data will only be available to us as so-called metadata without any direct personal reference, for statistical analysis (e.g. share of female and male applicants, number of applications per period).

Talent Pool
If we would like to consider your application for future vacancies, we will only store your data in our Talent Pool with your express and separate consent (Art. 6 (1) (a) GDPR) for 24 months after the application process has been concluded. This also applies, for example, to applications for internships. You are under no obligation to give this consent, and it has no influence on your current application. You can withdraw your consent at any time with effect for the future by e-mail to info@arivo.co.
Should you be offered and accept a position with us during the application process, we will store the personal data collected as part of the application process in your personnel file for at least the duration of your employment.

Disclosure of data to third parties
Data transmitted as part of your application is transferred using TLS encryption and stored in a database. This database is operated by Personio SE & Co. KG, which offers a human resources and applicant management software solution (https://www.personio.com/legal-notice/). In this context, Personio is our processor under Art. 28 GDPR, based on a data processing agreement between us as the controller and Personio. Data is not disclosed to any other third parties unless we are legally obliged to do so or you have expressly consented.

Rights of data subjects
If we process your personal data, you have certain rights under Chapter III of the GDPR, depending on the legal basis and the purpose of the processing, in particular the right of access (Art. 15 GDPR), rectification (Art. 16 GDPR), erasure (Art. 17 GDPR), restriction of processing (Art. 18 GDPR) and data portability (Art. 20 GDPR), as well as the right to object (Art. 21 GDPR). If your personal data is processed on the basis of your consent, you have the right to withdraw this consent at any time under Art. 7 (3) GDPR.
To exercise your rights, please contact our data protection contact (see above). You also have the right to lodge a complaint with the Austrian Data Protection Authority (https://dsb.gv.at).

Concluding provisions
We reserve the right to adjust this data privacy statement at any time to ensure that it is in line with current legal requirements, or to accommodate changes in the application process or other processes. In this case, the new data privacy statement applies to any later visit to this recruitment website or any later job application.
In addition to this data privacy statement, please see our general data privacy statement at https://arivo.co/en/data-protection-declaration.

Processing of (personal) data by the operator of the recruitment website

General information

This recruitment website is operated by Personio SE & Co. KG, which offers a human resource and candidate management software solution (https://www.personio.com/legal-notice/). Data transmitted as part of your application will be transferred using TLS encryption and stored in a database. The sole controller of this data within the meaning of article 24 of the GDPR is the enterprise carrying out this online application process. Personio’s role is limited to operating the software and this recruitment website and, in this context, being a processor under article 28 of the GDPR. In this case, the processing by Personio is based on an agreement for the processing of orders between the controller and Personio. In addition, Personio SE & Co. KG processes further data, some of which may be personal data, to provide its services, in particular for operating this recruitment website. We will refer to this in more detail below.

The controller

The controller under data protection law is:
Personio SE & Co. KG
Seidlstraße 3
80335 München
Tel.: +49 (89) 1250 1004
Entry in the commercial register
Commercial register entry number: HRA 115934
Registration Court: Amtsgericht München
Data Protection Officer contact: privacy@personio.com

Access logs (“server logs”)

Each access to this recruitment website automatically causes general protocol data, so-called server logs, to be collected. As a rule, this data is a pseudonym and thus does not allow for inferences about the identity of an individual. Without this data, it would, in some cases, be technically impossible to deliver or display the contents of the software. In addition, processing this data is absolutely necessary under security aspects, in particular for access, input, transfer, and storage control. Furthermore, this anonymous information can be used for statistical purposes and for optimizing services and technology. In addition, the log files can be checked and analyzed retrospectively when unlawful use of the software is suspected. The legal basis for this is §25 subsection 2 Sentence 2 TDDDG. Generally, data such as the domain name of the website, the web browser and web-browser version, the operating system, the IP address, as well as the timestamp of the access to the software is collected. The scope of this log process does not exceed the common log scope of any other site on the web. These access logs are stored for a period of up to 7 days. There is no right to object to this.

Error logs

So-called error logs are generated for the purpose of identifying and fixing bugs. This is absolutely necessary to ensure we can react as quickly as possible to possible problems with displaying and implementing content (legitimate interest). As a rule, this data is a pseudonym and thus does not allow for inferences about the identity of an individual. The legal basis for this is §25 subsection 2 Sentence 2 TDDDG. When an error message occurs, general data such as the domain name of the website, the web browser and web-browser version, the operating system, the IP address, as well as the timestamp upon occurrence of the respective error message and/or specification is collected. These error logs are stored for a period of up to 7 days. There is no right to object to this.

Use of cookies

So-called cookies are used on parts of this recruitment website. They are small text files which are stored on the device with which you access this recruitment website. As a general rule, cookies serve the purpose of ensuring secure access to a website (“absolutely necessary”), implementing certain functionalities such as standard-language settings (“functional”), improving the user experience or the performance of the website (“performance”), or placing targeted advertisements (“marketing”). On this recruitment website, we generally use only cookies that are absolutely necessary, functional or performance-related, in particular for implementing certain default settings such as language, for identifying the job advertising channel, or for analyzing the performance of a job advert via which a user accessed this recruitment website. The use of cookies is absolutely necessary for providing our services and thus for the performance of the contract (article 6 (1) b) of the GDPR). Period of storage: up to 1 month or until the end of the browser session Right to object: You can determine via your browser settings whether you allow or object to the use of cookies. Please note that deactivating cookies may result in limited or completely blocked functionalities of this recruitment website.

Rights of data subjects

If Personio SE & Co. KG as the controller processes personal data, you as the data subject have certain rights under Chapter III of the EU General Data Protection Regulation (GDPR), depending on the legal basis and the purpose of the processing, in particular the right of access (article 15 of the GDPR) and the rights to rectification (article 16 of the GDPR), erasure (article 17 of the GDPR), restriction of processing (article 18 of the GDPR), and data portability (article 20 of the GDPR), as well as the right to object (article 21 of the GDPR). If the personal data is processed with your consent, you have the right to withdraw this consent under article 7 III of the GDPR. To assert your rights as a data subject in relation to the data processed for the purpose of operating this recruitment website, please refer to Personio SE & Co. KG’s Data Protection Officer (see item B).

Concluding provisions

Personio reserves the right to adjust this data privacy statement at any point in time to ensure that it is in line with the current legal requirements at all times, or in order to accommodate changes in the services offered, for example when new services are introduced. In this case, the new data privacy statement applies to any later visit of this recruitment website or any later job application.